On this page:
- Administrative Guidelines on Engaging Labour Hire in the Victorian Public Service
- Administrative Guidelines on Engaging Professional Services in the Victorian Public Service
- Call Centre Code
- DataVic Access Policy
- Fair Jobs Code
- Intellectual Property Policy
- Internal Shared Service Provider
- International Agreements
- Labour Hire Licensing Scheme
- Local Jobs First
- Portable Long Service Benefits Scheme
- Single-Use Plastics Policy
- Social Procurement Framework
- Supplier Code of Conduct
- Uniforms and Personal Protective Equipment
- Vehicle Policy
This fact sheet helps buyers determine which procurement-related policies apply to goods and services procurement activity. Multiple policies may apply to the same procurement activity.
The list describes goods and services procurement-related policies requirements. It is intended as a guide and does not represent an exhaustive list of all procurement-related policy requirements.
Administrative Guidelines on Engaging Labour Hire in the Victorian Public Service
Read Administrative Guidelines on Engaging Labour Hire in the Victorian Public
The policy applies to
Agencies listed as being subject to the Administrative
Category
Labour hire (excluding professional services)
Financial threshold
- No financial threshold.
- Applies to relevant procurement activities of any value.
Considerations
- Pre-approval requirements when procuring labour hire.
- Staffing services state purchase contract.
Administrative Guidelines on Engaging Professional Services in the Victorian Public Service
Read Administrative Guidelines on Engaging Professional Services in the Victorian Public
The policy applies to
Agencies listed as being subject to the Administrative
Category
Professional services (excluding labour hire)
Financial threshold
- No financial threshold.
- Applies to relevant procurement activities of any value.
Considerations
Pre-approval requirements when engaging professional services.
State purchase contracts and registers:
Call Centre Code
The policy applies to
Departments and Agencies subject to Standing Directions 2018
Category
Financial threshold
- No financial threshold.
- Applies to relevant procurement activities of any value.
Considerations
- Supplier compliance check-list required.
- Model contract and tender clauses.
DataVic Access Policy
The policy applies to
Departments and Agencies subject to Standing Directions
Category
Procurement involving datasets or databases (excluding software)
Financial threshold
- No financial threshold.
- Applies to relevant procurement activities of any value.
Considerations
Procurement processes and contracts must reflect the requirements in the DataVic Access Policy when developing and procuring datasets and
Fair Jobs Code
The policy applies to
Departments and Agencies subject to Standing Directions
Category
All goods and services
Financial threshold
- Applies to procurement activities valued $3 million or more.
- Requirements vary based on financial thresholds.
Considerations
- Applies from 1 December 2022.
- Requirements for buyers, suppliers and subcontractors.
- Model contract and tender clauses.
- Monitoring and reporting requirements.
- Compliance will be monitored.
Intellectual Property Policy
The policy applies to
Departments and Agencies subject to Standing Directions
Category
All goods and services
Financial threshold
- No financial threshold.
- Applies to relevant procurement activities of any value.
Considerations
- Contracts must address Intellectual Property rights consistently with the Intellectual Property Policy, notably Principle 9 (procurement).
- Impacts the ownership and licensing of project and background Intellectual Property.
Internal Shared Service Provider
Read Internal Shared Service Provider
The policy applies to
Follow local Agency process to determine if a service providers must be used.
Category
Shared service provider categories.
Financial threshold
- No financial threshold.
- Applies to relevant procurement activities of any value.
Considerations
Where such arrangements are in place, they should be used, and an open market engagement process is not required.
International Agreements
The policy applies to
Agencies listed as being subject to international agreements.
Category
All goods and services
Financial threshold
International Agreements:
> $697,000 (inclusive of GST)
Australia New Zealand Government Procurement Agreement:
- No financial threshold.
- Applies to procurement activities of any value.
Considerations
- Provide a level playing field between domestic and international tenderers.
- Dispute resolution clause in tender documentation.
- Notice requirements.
Labour Hire Licensing Scheme
The policy applies to
Agencies that use the services of labour hire providers to obtain labour.
Category
Labour hire
Financial threshold
- No financial threshold.
- Applies to relevant procurement activities of any value.
Considerations
Ensure that suppliers that are labour hire providers are licensed by the Labour Hire Authority or face penalties.
Tool: Register of Licensed Labour Hire .
Local Jobs First
The policy applies to
Departments and Agencies subject to Standing Directions
Category
All goods and services
Financial threshold
Applies to procurement activities valued:
- $1 million or more (regional).
- $3 million or more (metro or state-wide).
Considerations
- Local content requirements.
- Model contract and tender clauses.
- Minimum tender evaluation weightings.
- Local Industry Development Plan.
- Monitoring and reporting requirements.
Portable Long Service Benefits Scheme
Read Portable Long Service Benefits
The policy applies to
Agencies that use suppliers with workers in community services, contract cleaning and security.
Category
Community services, cleaning, security services
Financial threshold
- No financial threshold.
- Applies to relevant procurement activities of any value.
Considerations
Ensure that suppliers with workers in the specific categories are registered with the Portable Long Service Authority.
Tool: Register of Portable Long Service .
Single-Use Plastics Policy
The policy applies to
Agencies listed as being subject to the policy.
Category
Catering and stationary
Financial threshold
- No financial threshold.
- Applies to relevant procurement activities of any value.
Considerations
- Ensure banned single-use plastics are not supplied during the procurement activity.
- State-wide ban from Feb 2023.
Social Procurement Framework
Read Social Procurement Framework
The policy applies to
Departments and Agencies subject to Standing Directions
Category
All goods and services
Financial threshold
Requirements and minimum expectations vary based on financial thresholds.
Considerations
- Social and sustainable objectives and outcomes.
- Model contract and tender clauses.
- Monitoring and reporting requirements.
Supplier Code of Conduct
The policy applies to
Departments and Agencies subject to Standing Directions
Category
All goods and services
Financial threshold
- No financial threshold.
- Applies to procurement activities of any value.
Considerations
- Minimum standards of conduct by suppliers.
- Monitoring and enforcement requirements for non-compliance with the Supplier Code of Conduct.
Uniforms and Personal Protective Equipment
Read Uniforms and Personal Protective Equipment
The policy applies to
Departments and Agencies subject to Standing Directions
Category
Clothing, footwear, and personal protective equipment
Financial threshold
- No financial threshold.
- Applies to relevant procurement activities of any value.
Considerations
- Locally manufactured uniforms and personal protective equipment.
- Registered suppliers on the Ethical Supplier Register
- Model contract and tender clauses.
- Contact the Uniform and Personal Protective Equipment Monitor before issuing an invitation to supply.
Vehicle Policy
Read Vehicle Policy
The policy applies to
Departments and Agencies subject to Standing Directions
Category
Motor vehicles
Financial threshold
- No financial threshold.
- Applies to relevant procurement activities of any value.
Considerations
- Option to use the Finance Lease Facility
- Only passenger and light commercial. vehicles on the Approved Vehicle List can be procured.
- State purchase contracts:
Reviewed 05 July 2023