List of suppliers
Access the list of suppliers available on this register at the eProcurement (Government uses only).
How buyers join this register
Register as a new buyer to access the eProcurement platform (Government users only).
New buyers must request access to the eProcurement platform to view confidential information.
For support with the eProcurement platform
Phone: 03 9095 6181
How buyers use this register
Step 1: Work out the service required
Identify the procurement need.
Review the eServices register categories and make sure the procurement need fits within the scope of the register.
The following administrative guidelines apply from from 1 July 2019:
- Administrative Guidelines on engaging Labour Hire in the Victorian Public
- Administrative Guidelines on engaging Professional Services in the Victorian Public
These guidelines contain updated decision-making and approval requirements for labour hire and professional services, including professional services obtained through the eServices register.
Step 2: Work out the services required
Buyers need to establish the service required and use the service category that matches the service need.
Step 3: Prepare approach to market documents
Buyers create a request for proposal documentation.
The number of quotes required will depend on your Agency procurement policy.
For complex or high-value services, consider requesting quotations from a wider range of service providers.
More information on assessing the complexity and capability of a service is available at Complexity and capability assessment policy and guides.
- define the scope of work
- develop evaluation criteria to evaluate offers
- seek a cost breakdown of the total fees proposed
The evaluation criteria must describe:
- how each supplier will be evaluated
- how those criteria are ranked in order of relevance
To better evaluate value for money, the evaluations should have both:
- qualitative evaluation criteria
- quantitative evaluation criteria
The following policies apply to quotations made under this panel:
Ensure that the requirements of these policies are included in the request for proposal and the evaluation criteria.
Step 4: Seek internal approval
Buyers will need to follow local Agency processes to get approval before issuing a request.
Step 5: Issue the request
Login to the eProcurement to issue a request.
Step 6: Evaluate responses
Evaluate supplier responses according to the evaluation criteria and value‑for‑money principles.
Evaluation may be conducted offline.
Step 7: Finalise the request
Finalise the request for proposal on the eProcurement platform.
Make sure the successful supplier is awarded in the eProcurement platform and the agreed quote is recorded.
Inform all unsuccessful suppliers and provide feedback on how they can improve for next time.
More information is available in the supplier feedback guide.
Step 8: Complete the eServices contract variables document
Complete a contract variables document template. This template and other relevant documents is also available in the eProcurement platform.
Buyers may need to attach additional Schedules depending on the nature of the request. Schedule templates are available on the eProcurement platform.
The signed contract variables document confirms the contract between the buyer and the supplier.
The Contract Variables document incorporates all relevant terms and conditions in the head contract.
The Contract is fully established and includes the following four documents in order of precedence:
- the head contract terms and conditions
- non-contradictory terms and conditions in the Contract Variables
- the Request that the purchasing agency sends out to market
- the Response submitted by the contracted supplier
Step 9: Publish details of the contract
Contracts made under the eServices register must be as set out in the Contract disclosure – goods and services procurement guide.
Disclose variations to the contract as set out in the Contract disclosure – goods and services procurement guide.
Step 10: Manage the contract
Manage the agreement following local Agency guidelines.
Reviewed 15 May 2023