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List of suppliers

Access the list of suppliers available on this register at the eProcurement platformExternal Link (Government uses only).

How buyers join this register

Register as a new buyer to access the eProcurement platform (Government users only).

New buyers must request access to the eProcurement platform to view confidential information.

Register

For support with the eProcurement platform

Email: support@vendorpanel.com.au

Phone: 03 9095 6181

How buyers use this register

Step 1: Work out the service required

Identify the procurement need.

Review the eServices register categories and make sure the procurement need fits within the scope of the register.

Administrative guidelines

The following administrative guidelines apply from from 1 July 2019:

These guidelines contain updated decision-making and approval requirements for labour hire and professional services, including professional services obtained through the eServices register.

Step 2: Work out the services required

Buyers need to establish the service required and use the service category that matches the service need.

Step 3: Prepare approach to market documents

Buyers create a request for proposal documentation.

The number of quotes required will depend on your Agency procurement policy.

For complex or high-value services, consider requesting quotations from a wider range of service providers.

More information on assessing the complexity and capability of a service is available at Complexity and capability assessment policy and guides.

Buyers should:

  • define the scope of work
  • develop evaluation criteria to evaluate offers
  • seek a cost breakdown of the total fees proposed

The evaluation criteria must describe:

  • how each supplier will be evaluated
  • how those criteria are ranked in order of relevance

To better evaluate value for money, the evaluations should have both:

  • qualitative evaluation criteria
  • quantitative evaluation criteria

The following policies apply to quotations made under this panel:

Ensure that the requirements of these policies are included in the request for proposal and the evaluation criteria.

Step 4: Seek internal approval

Buyers will need to follow local Agency processes to get approval before issuing a request.

Step 5: Issue the request

Login to the eProcurement platformExternal Link to issue a request.

Step 6: Evaluate responses

Evaluate supplier responses according to the evaluation criteria and value‑for‑money principles.

Evaluation may be conducted offline.

Step 7: Finalise the request

Finalise the request for proposal on the eProcurement platform.

Make sure the successful supplier is awarded in the eProcurement platform and the agreed quote is recorded.

Inform all unsuccessful suppliers and provide feedback on how they can improve for next time.

More information is available in the supplier feedback guide.

Step 8: Complete the eServices contract variables document

Complete a contract variables document template. This template and other relevant documents is also available in the eProcurement platform.

Buyers may need to attach additional Schedules depending on the nature of the request. Schedule templates are available on the eProcurement platform.

The signed contract variables document confirms the contract between the buyer and the supplier.

The Contract Variables document incorporates all relevant terms and conditions in the head contract.

The Contract is fully established and includes the following four documents in order of precedence:

  1. the head contract terms and conditions
  2. non-contradictory terms and conditions in the Contract Variables
  3. the Request that the purchasing agency sends out to market
  4. the Response submitted by the contracted supplier

Step 9: Publish details of the contract

Contracts made under the eServices register must be disclosed as set out in the Contract management and contract disclosure policy.

Disclose variations to the contract as set out in the Contract management and contract disclosure policy.

Step 10: Manage the contract

Manage the agreement following local Agency guidelines.

Reviewed 04 May 2022

Buying for Victoria

Primary contact

Rebecca Cullinan Department of Premier and Cabinet

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