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Your selections using the Goods and services procurement-related policies tool have brought you to the Goods and services: $20 million or more guide.
This guide lists policies that may apply to procurement activities for goods and services with a value of $20 million or more.
For more information about a procurement-related policy, contact the policy owner.
What policies may apply to your procurement?
Procurement-related policies may apply in addition to the goods and services policies set by the Victorian Government Purchasing Board. The goods and services policies apply to mandated agencies.
The following policies may apply at some, or all, stages of the procurement process.
Who does the policy apply to?
Departments and agencies subject to Standing Directions 2018.
When should you consider the policy?
Consider at all stages of the procurement process.
What are the key requirements?
- Completing a Social Procurement Plan that prioritises three to five social and sustainable procurement objectives, such as:
- Sustainable Victorian social enterprise and Aboriginal business sectors(opens in a new window)
- Opportunities for Victorian Aboriginal people(opens in a new window)
- Opportunities for Victorians with disability(opens in a new window)
- Women's equality and safety(opens in a new window)
- Opportunities for Victorian priority jobseekers(opens in a new window)
- Environmentally sustainable business practices(opens in a new window)
- Using model contract and tender clauses.
- Managing contracts to ensure delivery of social procurement commitments.
- Monitoring and reporting requirements.
For more information, read the Social Procurement Framework or contact the Department of Government Services.
- Completing a Social Procurement Plan that prioritises three to five social and sustainable procurement objectives, such as:
Who does the policy apply to?
Departments and public bodies under the Financial Management Act 1994.
When should you consider the policy?
Consider at all stages of the procurement process.
What are the key requirements?
Financial thresholds for the policy are procurement activities or projects valued
- $1 million or more (regional), and
- $3 million or more (metro or state-wide).
Implementation of the policy includes:
- Local content requirements.
- Use of model contract and tender clauses.
- Minimum tender evaluation weightings.
- Local Industry Development Plan.
- Monitoring and reporting requirements.
For more information, read the Local Jobs First Policy.
Who does the policy apply to?
Departments and public bodies under the Financial Management Act 1994.
When should you consider the policy?
Consider at all stages of the procurement process.
What are the key requirements?
- Model contract and tender clauses.
- Requirements for buyers, suppliers and subcontractors:
- Pre-Assessment Certificate for suppliers (>$3 million) and for significant subcontractors (>$10 million).
- Monitoring and reporting requirements.
- Compliance will be monitored.
For more information, read the Fair Jobs Code.
Who does the policy apply to?
Departments and public bodies under the Financial Management Act 1994 (unless exempted).
When should you consider the policy?
Consider when you:
- plan your procurement,
- prepare invitation documents, and
- invite and evaluate offers.
What are the key requirements?
- Treat all of Australia and New Zealand as a single market for procurement.
- Do not treat goods, services, or suppliers less favourably based on their origin within the single ANZ market.
Specific classes of procurement are exempt from the ANZGPA.
For more information about the ANZGPA or to understand when the ANZGPA does not apply, read the Government procurement under International Agreements guide.
Who does the policy apply to?
Departments and agencies listed as being subject to International Agreements.
When should you consider the policy?
Consider when you:
- plan your procurement,
- prepare invitation documents, and
- invite and evaluate offers.
What are the key requirements?
- Provide a level playing field between domestic and international tenderers.
- Dispute resolution clause in tender documentation.
- Notice requirements.
For more information, read about International Agreements.
Who does the policy apply to?
Departments and agencies subject to Standing Directions 2018.
When should you consider the policy?
Consider when you:
- plan your procurement,
- prepare invitation documents,
- invite and evaluate offers, and
- manage the contract.
What are the key requirements?
- Include commitment letter in invitation to supply.
- Minimum standards of conduct by suppliers.
- Monitoring and enforcement requirements for non-compliance with the Supplier Code of Conduct.
For more information, read the Supplier Code of Conduct.
Who does the policy apply to?
Departments and public bodies under the Financial Management Act 1994.
When should you consider the policy?
Consider when you:
- plan your procurement, and
- prepare invitation documents.
What are the key requirements?
- Contracts must address Intellectual Property (IP) rights consistently with the policy, notably Principle 9 (procurement).
- The policy impacts the ownership and licensing of project and background IP.
For more information, read the Intellectual Property Policy.
What additional policies may apply to your procurement?
Additional procurement-related policies may apply based on the category of goods and services purchased. Select the below categories of goods and services to learn more.
Procurements involving call centre services must apply the Call Centre Code.
Call Centre Code
Who does the policy apply to?
Public service bodies and public entities under the Public Administration Act 2004.
When should you consider the policy?
Consider when you:
- plan your procurement,
- prepare invitation documents, and
- invite and evaluate offers.
What are the key requirements?
- Supplier compliance checklist.
- Use of model contract and tender clauses.
For more information, read the Call Centre Code.
Procurements involving catering and events may need to apply the following policies:
- Good Food Policy, and
- Single-use Plastics Ban.
Procurements involving office supplies may need to apply the Single-use Plastics Ban.
Good Food Policy
Who does the policy apply to?
Departments.
When should you consider the policy?
Consider when you:
- plan your procurement,
- prepare invitation documents, and
- invite and evaluate offers.
What are the key requirements?
- Select healthy food and drink options, in line with the Victorian Government’s Healthy Choices Framework.
- Consider opportunities to deliver social and environmental outcomes.
For more information, read the Good Food Policy.
Single-use Plastics Ban
Who does the ban apply to?
Government bodies.
When should you consider the ban?
Consider when you:
- plan your procurement,
- prepare invitation documents, and
- invite and evaluate offers.
What are the key requirements?
- Buyers must ensure banned single-use plastics are not supplied during the procurement activity.
For more information, read the Single-use Plastics Ban.
Procurements involving community services or security services may be required to apply the Portable Long Service Leave Benefits Scheme.
Procurements involving cleaning may be required to apply the following policies:
- Labour Hire Licensing Scheme, and
- Portable Long Service Leave Benefits Scheme.
Procurements involving labour hire may need to apply the following policies:
- Administrative Guidelines on Engaging Labour Hire in the Victorian Public Service, and
- Labour Hire Licensing Scheme.
Administrative Guidelines on Engaging Labour Hire in the Victorian Public Service
Who does the policy apply to?
Public service bodies and public entities under the Public Administration Act 2004 (unless exempted in the Guidelines).
When should you consider the policy?
Consider when you:
- plan your procurement,
- prepare invitation documents, and
- invite and evaluate offers.
What are the key requirements?
- Pre-approval requirements when procuring labour hire.
- Goods and services mandated agencies must use the Staffing Services contract.
For more information, read the Administrative Guidelines on Engaging Labour Hire in the Victorian Public Service.
Labour Hire Licensing Scheme
Who does the policy apply to?
Departments and agencies that engage workers through a labour hire provider.
When should you consider the policy?
Consider when you:
- plan your procurement,
- prepare invitation documents, and
- invite and evaluate offers.
What are the key requirements?
- Ensure suppliers that are labour hire providers are licensed by the Labour Hire Authority.
- Penalties for not engaging licensed labour hire providers for labour hire.
- Agencies subject to the goods and services policies must use the Staffing Services contract (unless exempted) for labour hire.
- To confirm if suppliers are licensed by the Labour Hire Authority, use the Register of Licensed Labour Hire Providers tool.
For more information, read the Labour Hire Licensing Scheme.
Portable Long Service Leave Benefits Scheme
Who does the policy apply to?
Departments and agencies that use suppliers with suppliers in the community services, contract cleaning, and security industries.
When should you consider the policy?
Consider when you:
- plan your procurement,
- prepare invitation documents, and
- invite and evaluate offers.
What are the key requirements?
- Ensure suppliers with workers in the relevant industries are registered with the Portable Long Service Authority.
- To confirm if suppliers are registered with the Portable Long Service Leave Authority, use the Register of Portable Long Service Authority tool.
For more information, read about the Portable Long Service Leave Benefits Scheme.
Buyers who are conducting a procurement involving datasets or databases may need to apply the DataVic Access Policy.
DataVic Access Policy
Who does the policy apply to?
Departments and agencies subject to Standing Directions 2018 undertaking a procurement involving datasets or databases (excluding software).
When should you consider the policy?
Consider when you:
- plan your procurement, and
- prepare invitation documents.
What are the key requirements?
- Procurement processes and contracts must reflect the requirements in the policy when developing and procuring datasets and databases.
For more information, read the DataVic Access Policy
Procurements involving motor vehicles must apply the Standard Motor Vehicle Policy.
Standard Motor Vehicle Policy
Who does the policy apply to?
General government departments and agencies(opens in a new window).
When should you consider the policy?
Consider when you:
- plan your procurement,
- prepare invitation documents, and
- invite and evaluate offers.
What are the key requirements?
- Option to use the Finance Lease Facility.
- Only passenger and light commercial vehicles on the Approved Vehicle List(opens in a new window) can be procured.
- Agencies subject to the goods and services policies must use the following state purchase contracts:
For more information, read the Standard Motor Vehicle Policy.
Procurements involving professional advisory services, information technology, or legal services may need to apply the Administrative Guidelines on Engaging professional services in the Victorian Public Service.
Procurements involving marketing may need to apply the following policies:
- Administrative Guidelines on Engaging Professional Services in the Victorian Public Service, and
- Victorian Government communication requirements.
Administrative Guidelines on Engaging Professional Services in the Victorian Public Service
Who does the policy apply to?
Public service bodies and public entities under the Public Administration Act 2004 (unless exempted in the Guidelines).
When should you consider the policy?
Consider when you:
- plan your procurement,
- prepare invitation documents, and
- invite and evaluate offers.
What are the key requirements?
- Pre-approval requirements when procuring professional services.
- Goods and services mandated agencies must use the relevant state purchase contract or register:
For more information, read the Administrative Guidelines on Engaging Professional Services in the Victorian Public Service
Victorian Government communication requirements
Who does the policy apply to?
Departments and public sector bodies under the Public Administration Act 2004.
When should you consider the policy?
Consider when you:
- plan your procurement,
- prepare invitation documents, and
- invite and evaluating offers.
What are the key requirements?
- Victorian Government advertising must be purchased through the Master Agency Media Services (MAMS) contract.
For more information, read the Victorian Government communication requirements.
Procurements involving uniforms (e.g. clothing and footwear) and personal protective equipment (PPE) for use by Victorian Government employees need to apply the Guide to Procuring Uniforms and Personal Protective Equipment (PPE).
Guide to Procuring Uniforms and Personal Protective Equipment (PPE)
Who does the policy apply to?
Departments and agencies under the Financial Management Act 1994, the Project Development and Construction Management Act 1994, the Health Services Act 1988, and the Education and Training Reform Act 2006.
When should you consider the policy?
Consider when you:
- plan your procurement,
- prepare invitation documents, and
- invite and evaluate offers.
What are the key requirements?
- Procurement requirements:
- Locally manufactured uniforms and PPE.
- Registered suppliers on the Ethical Supplier Register.
- Model contract and tender clauses.
- Contact the Department of Government Services before issuing an invitation to supply.
For more information, read the Guide to Procuring Uniforms and Personal Protective Equipment (PPE).
Tools and support
This guide supports the goods and services procurement-related policies fact sheet.
Procurement-related policy requirements may be met through:
- agency policies and procedures,
- use of state purchase contracts and registers, and/or
- use of goods and services standard contract templates.
For more information, contact your internal procurement area, the relevant category manager, or Buying for Victoria.
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