Goods and services procurement-related policies fact sheet
Use the fact sheet to understand which procurement-related policy applies to a goods and services procurement.
Accreditation under the goods and services procurement framework
Use the Accreditation assessment tool to prepare an application for accreditation under the goods and services supply policies:
Aligning with the goods and services procurement framework
Use the alignment self-assessment checklist to assess how the agency's procurement policies align with the goods and services supply policies.
Governance - goods and services procurement policy
Use the procurement performance management tool to review goods and services procurement performance and capability:
Contract management planning strategy - goods and services procurement guide
Use the contract management planning tool to prepare a contract management planning strategy for goods and services procurement:
Develop an emergency procurement plan - goods and service guide
Use the following template to help develop an emergency procurement plan.
Environmental impact in procurement- goods and services procurement guide
Use the environmental impact rating tool to assess environmental impact.
Preparing a supplier engagement plan- goods and services procurement guide
The supplier engagement plan tool is an example showing how to analyse various supplier groups:
Developing a procurement activity plan- goods and services procurement guide
Use the following tool when developing a procurement activity plan:
Developing a procurement strategy - goods and services procurement guide
The procurement strategy plan template sets out the subjects to be included in a procurement strategy.
Achieving value for money - goods and services procurement guide
VFM evaluation checklist template provides a template for identifying and measuring VFM drivers
Non financial performance indicators checklist shows a range of performance objectives relevant to the procurement when determining value for money
Information security - goods and services procurement guide
Information security supply chain risk management sets out foundational responsibilities.
Use the Information security checklist contract development to ensure appropriate security related clauses are included in contracts.
Information security audit provides an example to use for a supplier security audit.
Complexity - goods and services procurement guide
Initial complexity assessment tool determines whether a procurement category is transactional in nature
Detailed complexity assessment tool evaluates the complexity level of non-transactional procurement categories
Application of complexity drivers to four complexity quadrants checklist describes the typical characteristics of goods and services in each quadrant.
Capability - goods and services procurement guide
Use the Agency capability assessment tool to assess the procurement maturity and capability needed to conduct procurement activities.
The Procurement capability framework will assist you to understand what skills and behaviours are needed in procurement roles and functions.
Creating a procurement business case - goods and services procurement guide
The procurement business case structure lists a range of factors that may be relevant in preparing a case to justify going to market, allocating resources and committing funds.
Aggregated purchasing - goods and services procurement guide
Use the Application to access a State Purchase Contract when requesting access to a State Purchase Contract
Supplier feedback over the procurement process - goods and services procurement guide
The supplier debriefing template details the information that should be collected and recorded during the debriefing:
Insurance provisions - goods and services procurement guide
The Insurance risk assessment tool assists in determining the level of risk for the three types of insurance Public liability, Product liability and Professional Indemnity
Specification writing - goods and services procurement guide
Outline statement of requirements for service
Outline statement of requirements for goods
Develop an offer template - goods and services procurement guide
Preparing an offer template sets out what to include in the offer template. It sets out topics for low complexity procurement and additional topics as the complexity of the procurement increases
Contract management and contract disclosure - goods and services procurement guide
Use the contract risk segmentation tool to identify procurement risks associated with a category of goods and services. The tools can also be used to identify individual risks for a contract
Use the defining criticality to business assessment tool to calculate how significant a procurement is to an organisation’s core business
Use the following templates to define and plan contract management processes
Use the financial tracking checklist to check that the financial benefits are clearly associated with the contract
Use the contract insurance checklist to record details of a contractor’s insurance policies and use the checklist to check that the insurance is current
Use the contract governance checklist to check that the appropriate delegation of authority, stakeholder engagement and probity is in place for a contract
Use the contract transition-in checklist to plan for the transition into a new contract
Use the contract transition-out checklist to plan for the transition out of a contract
Use the RACI template to record roles against tasks or deliverables within a contract
Use the KPI and supplier performance scorecard tool to record how a supplier performs
Use the supplier customer satisfaction survey as an internal tool to receive qualitative feedback from users about the services provided by a contractor
Use the contract issues log to record and track issues affecting a contract
Market approach templates
The following market approach templates are available:
Expression of interest template
Templates and tools that support the market approach documents
Use the conflict of interest declaration to declare whether private interests influence procurement
Use the Deed of confidentiality when goods or services require confidentiality protection
Contract templates
Template contracts are available for:
- supply of goods - short form, long form and standing offer
- supply of services - short form, long form and standing offer
Templates and tools that support the contract documents
Insert the model clauses for uniforms into contracts when buying uniforms and personal protective equipment
On 12 September 2017 all of the VGPB standard form contracts were refreshed to reflect legislative change. The contract refresh matrixes describe the changes made to the contracts:
Other tools
Glossary for goods and services
Acronyms for goods and services
Goods and services document library
Support
Contact the goods and services team if you can’t find what you need or require help to use any of these tools.
Reviewed 02 September 2022