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Measuring and reporting on social outcomes - suppliers

Find out the common ways suppliers can collect and report on data to show that they’ve delivered the social and sustainable outcomes in their contract.

There are common ways suppliers can show how they deliver social and sustainable outcomes. Suppliers’ contracts with the Victorian Government state:

  • what they must report on
  • how they should report on it

Why reporting is essential

Reporting on social and sustainable outcomes is essential for Government to measure its progress against the Social Procurement Framework objectives. 

Suppliers must report on their commitments to deliver social and sustainable outcomes. They must also report on their subcontractor’s social procurement commitments.   

Collecting and reporting data

If a supplier’s bid is successful, their contract will state how to report on social procurement requirements. Suppliers need to check if there are preferred templates. If so, they can use these to capture the right data. 

Suppliers can send the template to their subcontractors. They can then report data in a way that’s easy for suppliers to collate and report to the Agency.

Ways to measure and report on each Social Procurement Framework objective 

Opportunities for Victorian Aboriginal people

This aim has 2 outcomes. 

  1. buying from Victorian Aboriginal businesses
  2. employing Victorian Aboriginal people

To measure and report on these aims, suppliers can capture:

  • how many Victorian Aboriginal businesses they or their subcontractors engaged as part of a Victorian Government contract
  • the value of purchases they or their subcontractors made with Victorian Aboriginal businesses as part of a Victorian Government contract
  • total number of Victorian Aboriginal people they or their subcontractors employed on a Victorian Government contract
  • total number of hours Victorian Aboriginal people they or their subcontractors employ worked on a Victorian Government contract

Opportunities for Victorians with disability 

This aim has 2 outcomes:

  1. buying from Victorian social enterprises and Australian Disability Enterprises
  2. employing Victorians with disability

To measure and report on these aims, suppliers can capture:

  • how many Victorian social enterprises and Australian Disability Enterprises they or their subcontractors engaged as part of a Victorian Government contract
  • the value of purchases they or subcontractors spent with Victorian social enterprises and Australian Disability Enterprises as part of a Victorian Government contract
  • total number of Victorians with disability they or their subcontractors employed on a Victorian Government contract
  • total number of hours Victorians with disability they or their subcontractors employ worked on a Victorian Government contract

Women’s equality and safety

This aim has 2 outcomes:

  1. adopting family violence leave
  2. advancing gender equality

To measure and report on this aim, suppliers can show how they have developed a:

  • family violence leave policy 
  • gender equality policy.

Opportunities for disadvantaged Victorians

This aim has 2 outcomes:

  1. buying from Victorian social enterprises
  2. job readiness and employment for:
  • long-term unemployed people
  • disengaged youth
  • single parents
  • migrants 
  • refugees and asylum seekers
  • workers in transition

To measure and report on this aim, suppliers can show:

  • how many Victorian social enterprises they or their subcontractors engaged as part of a Victorian Government contract
  • the value of purchases they or subcontractors spent with Victorian social enterprises as part of a Victorian Government contract
  • total number of disadvantaged Victorians they or their subcontractors trained or employed on a Victorian Government contract
  • total number of hours disadvantaged Victorians they or their subcontractors trained or employed worked on a Victorian Government contract

Organisations such as Jobs Victoria can help with this objective. 

Supporting safe and fair workplaces

This aim has 1 outcome:

  1. Buying from suppliers that comply with industrial relations laws and promote secure employment.

To measure and report on this aim, suppliers can show:

Sustainable Victorian social enterprise and Aboriginal business sectors

This aim has 1 outcome:

  1. Buying from Victorian social enterprises and Aboriginal businesses.

To measure and report on this aim, suppliers can show:

  • how many Victorian social enterprises they or their subcontractors engaged as part of a Victorian Government contract
  • how many Victorian Aboriginal businesses they or their subcontractors engaged as part of a Victorian Government contract
  • the value of purchases they or subcontractors spent with Victorian social enterprises as part of a Victorian Government contract
  • the value of purchases they or subcontractors spent with Victorian Aboriginal businesses as part of a Victorian Government contract

Sustainable Victorian regions

This aim has 1 outcome:

  1. Job readiness and employment for people in regions with entrenched disadvantage.

To measure and report on this aim, suppliers can show:

  • how many people they and their subcontractors supported and employed from regions with entrenched disadvantage
  • how many hours of work and support they gave to people from regions with entrenched disadvantage
  • how much money they spent on businesses from regions with entrenched disadvantage

Environmentally sustainable outputs

This aim has 2 outcomes:

Project-specific requirements to use sustainable resources and manage waste and pollution.

1. Use of recycled content in construction.

To measure and report on this aim, suppliers can show how they fulfilled contract clauses relating

2. To sustainably resource use and waste and pollution management. This could include how much:

  • recycled or reused water they used in the project
  • water they consumed as part of the project
  • recycled asphalt they used in asphalt resurface
  • construction waste they repurposed as part of the project

Environmentally sustainable business practices

This aim has 1 outcome:

  1. Adoption of sustainable business practices.

To measure and report on this aim, suppliers can show how they fulfilled contract clauses relating to sustainable resource use and waste and pollution management. This could include:

  • how much procurement materials they or their subcontractors sourced from sustainable, accredited supply chains
  • if they or their subcontractors achieved Green Star Australia ratings
  • what infrastructure design ratings they or their subcontractors achieved (such as “excellent”)

Implementation of the Climate Change Policy Objectives

This aim has 2 outcomes:

  1. Project-specific requirements to minimise greenhouse gas emissions. 
  2. Procurement of outputs that are resilient against the impacts of climate change.

To measure and report on this aim, suppliers can show how they have fulfilled contract clauses relating to requirements to minimise greenhouse gas emissions. For example:

  • what industry ratings they have achieved for delivering a project, such as the Infrastructure Sustainability Council of Australia and Green Building Council of Australia Frameworks.
  • what sustainability standards or ratings they have achieved, such as industry recognised ratings related to climate change risks

Support

For more information about social procurement, contact the Social Procurement team.

Reviewed 13 April 2021

Buying for Victoria

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