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eServices for suppliers

Steps suppliers need to follow to join the register.

Supplier: Access to the register

Suppliers must apply to join the eServices register.

Suppliers seeking to join the register will need to follow the steps below and meet all registration requirements. Every step must be completed to access the register.

Step 1. Register on Vendor Panel

The applicant supplier needs to click this eServices Supplier Registration Link to request an invitation to register on the VendorPanel platform (the supplier will be emailed an activation link).

Step 2. Activate your profile

After you register, you’ll receive an activation email. Proceed with the registration process using the emailed activation link.

Step 3. Provide documentation

  1. Request an invitation to register on VendorPanel via the eServices Supplier Registration page. You will be emailed an activation link.
  2. Complete, sign and submit the Supplier Registration Form as a qualification document on VendorPanel.

  3. Proceed with the registration process using the emailed activation link. Through VendorPanel, you must:

    • provide a valid Australian Business Name and ABN or ACN (or other registration number if not registered in Australia)

    • include the contact details of an Australia-based primary contact person

    • include a description of the business (must be longer than a single line) - you can copy and paste this information from your website if appropriate

    • include the URL for your business website where government buyers can read more about your business

    • attach current certificates of currency for public liability insurance (minimum threshold is $5m AUD per occurrence) and professional liability/indemnity insurance (minimum threshold is $2m AUD in aggregate)

    • include any other details required by the VendorPanel platform (e.g. choosing your categories under the Register)

Step 4. Wait for approval

The eServices administrator will either approve or reject the application.

How the eServices Register contracting framework operates

  1. Supplier applies for registration having familiarised themselves with the minimum terms and conditions made publicly available on the eServices homepage.
  2. Supplier ensures they are comfortable with the minimum terms and conditions of the Register and submits their registration request on the basis that if engaged by a purchasing agency under the Register, they will contract under the terms and conditions of the Register (as well as any non-contradictory terms inserted in the Contract Variables).
  3. DPC assesses the supplier’s registration request and onboards them if they meet the registration requirements.
  4. Supplier gets invited to respond to a Tender released by a purchasing agency under eServices.
  5. Supplier responds, and if successful, completes the Contract Variables document with the purchasing agency.
  6. Once signed, the Contract Variables document incorporates all relevant terms and conditions in the head contract.
  7. The Contract is fully established and includes the following four documents in order of precedence (1) the head contract terms and conditions (2) non-contradictory terms and conditions in the Contract Variables (3) the Request that the purchasing agency sends out to market, and (4) the Response submitted by the contracted supplier.

Relevant documents

Make sure you read these documents and use them where needed.

Reviewed 29 January 2020

Buying for Victoria

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