How buyers join this register
Register as a new buyer to access the eProcurement platform (Government users only).
New buyers must request access to the eProcurement platform to view confidential information.
For support with the eProcurement platform
Access for government entities
All Victorian government entities (mandated agencies, government-owned entities, local government councils and government-supported organisations) can request access to the register via the eProcurement platform registration.
How buyers use this register
Step 1: Work out the service required
Step 2: Work out the services required
Buyers need to establish the service required and use the service category that matches the service need.
Step 3: Prepare approach to market documents
Buyers create request for proposal documentation.
The number of quotes required will depend on your Agency procurement policy.
For complex or high-value services, consider requesting quotations from a wider range of service providers.
- define the scope of work
- develop evaluation criteria to evaluate offers
- seek a cost breakdown of the total fees proposed.
The evaluation criteria must describe:
- how each supplier will be evaluated
- how those criteria are ranked in order of relevance.
To better evaluate value for money, the evaluations should have both:
- qualitative evaluation criteria
- quantitative evaluation criteria.
The following policies apply to quotations made under this panel:
Ensure that the requirements of these policies are included in the request for proposal and the evaluation criteria.
Step 4: Seek internal approval
Buyers will need to follow local Agency processes to get approval before issuing a request.
Step 5: Issue the request
Step 6: Evaluate responses
Evaluation may be conducted offline.
Step 7: Finalise the request
Make sure the successful supplier is awarded in the eProcurement platform and the agreed quote is recorded.
Inform all unsuccessful suppliers and provide feedback on how they can improve for next time.
Step 8: Send a purchase order
The purchase order confirms the contract between the buyer and the supplier.
Complete a purchase order using the IT Infrastructure purchase order template. This template is also available in the eProcurement platform.
Buyers may need to attach Schedules 1 to 10 depending on the nature of the request.
Step 9: Publish details of the contract
Step 10: Manage the contract
Manage the agreement following local Agency guidelines.
Reviewed 05 June 2023