Suppliers
The list of approved suppliers is available on the eProcurement (Government users only).
How buyers join this register
Register as a new buyer to access the eProcurement platform (Government users only).
New buyers must request access to the eProcurement platform to view confidential information.
For support with the eProcurement platform
Email: support@vendorpanel.com.au
Phone: 03 9095 6181
Access for government entities
All Victorian government entities (mandated agencies, government-owned entities, local government councils and government-supported organisations) can request access to the register via the eProcurement platform registration.
How buyers use this register
Step 1: Work out the service required
Review the IT Infrastructure categories and make sure the procurement needs fits within the scope of the register.
Step 2: Work out the services required
Buyers need to establish the service required and use the service category that matches the service need.
Step 3: Prepare approach to market documents
Buyers create request for proposal documentation.
The number of quotes required will depend on your Agency procurement policy.
For complex or high-value services, consider requesting quotations from a wider range of service providers.
More information on assessing the complexity and capability of a service is available at Complexity and capability assessment policy and guides.
Buyers should:
- define the scope of work
- develop evaluation criteria to evaluate offers
- seek a cost breakdown of the total fees proposed.
The evaluation criteria must describe:
- how each supplier will be evaluated
- how those criteria are ranked in order of relevance.
To better evaluate value for money, the evaluations should have both:
- qualitative evaluation criteria
- quantitative evaluation criteria.
The following policies apply to quotations made under this panel:
Local Jobs - Victorian Industry Participation Policy
Ensure that the requirements of these policies are included in the request for proposal and the evaluation criteria.
Step 4: Seek internal approval
Buyers will need to follow local Agency processes to get approval before issuing a request.
Step 5: Issue the request
Login to the eProcurement to issue a request.
Step 6: Evaluate responses
Evaluate supplier responses according to the evaluation criteria and value‑for‑money principles.
Evaluation may be conducted offline.
Step 7: Finalise the request
Finalise the request for proposal on the eProcurement
Make sure the successful supplier is awarded in the eProcurement platform and the agreed quote is recorded.
Inform all unsuccessful suppliers and provide feedback on how they can improve for next time.
More information is available in the supplier feedback guide.
Step 8: Send a purchase order
The purchase order confirms the contract between the buyer and the supplier.
Complete a purchase order using the IT Infrastructure purchase order template. This template is also available in the eProcurement platform.
Buyers may need to attach Schedules 1 to 10 depending on the nature of the request.
Step 9: Publish details of the contract
Contracts made under the IT Infrastructure register must be as set out in the Contract disclosure – goods and services procurement guide.
Disclose variations to the contract as set out in the Contract disclosure – goods and services procurement guide.
Step 10: Manage the contract
Manage the agreement following local Agency guidelines.
Reviewed 05 June 2023