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Suppliers

The list of approved suppliers is available on the eProcurement platformExternal Link (Government users only).

How buyers join this register

Register as a new buyer to access the eProcurement platform (Government users only).

New buyers must request access to the eProcurement platform to view confidential information.

Register

For support with the eProcurement platform

Email: support@vendorpanel.com.au

Phone: 03 9095 6181

Access for government entities

All Victorian government entities (mandated agencies, government-owned entities, local government councils and government-supported organisations) can request access to the register via the eProcurement platform registration.

How buyers use this register

Step 1: Work out the service required

Identify the procurement need

Review the IT Infrastructure categories and make sure the procurement needs fits within the scope of the register.

Step 2: Work out the services required

Buyers need to establish the service required and use the service category that matches the service need.

Step 3: Prepare approach to market documents

Buyers create request for proposal documentation.

The number of quotes required will depend on your Agency procurement policy.

For complex or high-value services, consider requesting quotations from a wider range of service providers.

More information on assessing the complexity and capability of a service is available at Complexity and capability assessment policy and guides.

Buyers should:

  • define the scope of work
  • develop evaluation criteria to evaluate offers
  • seek a cost breakdown of the total fees proposed.

The evaluation criteria must describe:

  • how each supplier will be evaluated
  • how those criteria are ranked in order of relevance.

To better evaluate value for money, the evaluations should have both:

  • qualitative evaluation criteria
  • quantitative evaluation criteria.

The following policies apply to quotations made under this panel:

Local Jobs FirstExternal Link - Victorian Industry Participation Policy

Social Procurement Framework

Ensure that the requirements of these policies are included in the request for proposal and the evaluation criteria.

Step 4: Seek internal approval

Buyers will need to follow local Agency processes to get approval before issuing a request.

Step 5: Issue the request

Login to the eProcurement platformExternal Link to issue a request.

Step 6: Evaluate responses

Evaluate supplier responses according to the evaluation criteria and value‑for‑money principles.

Evaluation may be conducted offline.

Step 7: Finalise the request

Finalise the request for proposal on the eProcurement platform.External Link

Make sure the successful supplier is awarded in the eProcurement platform and the agreed quote is recorded.

Inform all unsuccessful suppliers and provide feedback on how they can improve for next time.

More information is available in the supplier feedback guide.

Step 8: Send a purchase order

The purchase order confirms the contract between the buyer and the supplier.

Complete a purchase order using the IT Infrastructure purchase order template. This template is also available in the eProcurement platform.

Buyers may need to attach Schedules 1 to 10 depending on the nature of the request.

Step 9: Publish details of the contract

Contracts made under the IT Infrastructure register must be disclosedExternal Link as set out in the Contract management and contract disclosure policy

Disclose variations to the contract as set out in the Contract management and contract disclosure policy.

Step 10: Manage the contract

Manage the agreement following local Agency guidelines.

Reviewed 04 May 2022

Buying for Victoria

Contact us

Rebecca Cullinan Procurement, Department of Premier and Cabinet

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