How buyers join this contract
Register as a new buyer to access the eProcurement platform (Government users only).
Existing buyers can go directly to the eProcurement platform.
New buyers must request access to the eProcurement platform to view confidential information.
For support with the eProcurement platform:
Access for government entities
How buyers use this contract
Step 1: Read the user guides
Read the user guide for important information about this contract.
Review the administrative guidelines on engaging professional services. The guidelines contain updated decision-making and approval requirements for labour hire and professional services use.
Step 2: Work out the services required
Buyers need to establish the service required and use the service category that matches the service need.
Step 3: Seek internal approval to send a request for proposal
Buyers will need to follow local Agency processes to get approval before issuing a request for proposal.
Step 4: Create a request for proposal within the eProcurement platform.
The number of quotes required will depend on your Agency procurement policy.
For complex or high-value services, consider requesting quotations from a wider range of service providers.
- define the scope of work
- develop evaluation criteria to evaluate offers
- seek a cost breakdown of the total fees proposed.
The evaluation criteria must describe:
- how each supplier will be evaluated
- how those criteria are ranked in order of relevance.
To better evaluate value for money, the evaluations should have both:
- qualitative evaluation criteria
- quantitative evaluation criteria.
The following policy applies to quotations made under this panel:
Ensure that the requirements of these policies are included in the request for proposal and the evaluation criteria.
Step 5: Issue the request for proposal and choose a supplier
Issue the request for proposal in the eProcurement platform.
When the evaluation period closes, log in to the eProcurement platform to review the offers submitted.
Evaluate each offer based on the evaluation criteria outlined in the request for proposal. Buyers may conduct the evaluation in the eProcurement platform or offline.
Select a supplier based on a value for money assessment.
Rates listed in the eProcurement platform are ceiling rates. Buyers should:
- verify that quoted rates are not higher than the ceiling rate
- negotiate lower rates.
If a fixed fee is offered, buyers will need to request a breakdown from suppliers to assess if the offer is cost efficient.
Extract copies of the following documents and files from the eProcurement platform in accordance with records management policies:
- request for proposal
- supplier questions and clarifications issued, if any
- all offer documents received from the supplier.
Step 6: Seek internal approval
Seek and obtain approval before sending a purchase order.
Step 7: Send a purchase order
Complete a purchase order using the professional advisory services purchase order template. The template is also available in the eProcurement platform.
Finalise the request for proposal on the eProcurement platform. Make sure the successful supplier is awarded in the eProcurement platform and the agreed quote is recorded.
Inform all unsuccessful suppliers and provide feedback on how they can improve for next time.
Step 8: Manage the contract
Manage the agreement following local Agency guidelines and refer to the Professional advisory services user guide.
Check invoices to ensure all the details are correct. Verify the costs against what was agreed in the Professional advisory service purchase order.
Once verified, all invoices must be paid within the timeframe agreed in the Purchase Order.
Buyers must resolve and manage disputes. Review resolution processes outlined in Clause 27 of the contract to assist.
Help to improve this contract and complete the survey.
Answers are confidential. Buyers are encouraged to provide open and honest feedback.
The survey will take around 5 minutes to complete.
Exemptions from using this contract may be permitted on a case-by-case basis.
See the Professional advisory services user guide (Section 3, exemption process) for more information.
Agencies with annual spend on professional advisory services below $10,000 are not obliged to buy from this contract.
If an Agency with annual spend on professional advisory services below $10,000 wishes to engage a supplier that is on the panel then the Agency must engage the supplier under the contract via VendorPanel.
Reviewed 12 September 2023