IT Infrastructure register for suppliers

The IT Infrastructure register is an open register. Suppliers may apply to join at any time.

There is no restriction on the number of suppliers listed in the register.

How suppliers apply to join this register

Step 1: Read the terms of engagement

Read:

• purchase order terms and conditions
• pre-qualification terms (in the supplier application form).

IT Infrastructure Register - Purchase order terms and conditions

pdf 416.02 KB

Step 2: Complete the application form

Complete the application form. Sign and witness the application form.

Collect current and valid insurance certificates for the application process:

• Public Liability insurance – coverage amount must be at least $5 million (Australian Dollars) per claim.
• Product Liability insurance – coverage amount must be at least $5 million (Australian Dollars) per claim.
• Professional Indemnity or Errors and Omissions insurance - coverage amount must be at least $2 million (Australian Dollars) in aggregate.

Pricing information is not required at this stage. Provide minimum discount levels for selected categories. Supplier may describe the price as a part of its profile under experience and qualifications.

IT Infrastructure Register - Supplier application form

docx 319.58 KB

Step 3: Commit to the register terms of engagement

As part of the application process suppliers must commit to:

• enter the purchase order terms and conditions
• provide and update insurance information
• provide and update supplier details.

Step 4: Create your supplier profile

Create a supplier profile on the eProcurement platform.

Register

Provide the following:

• entity name
• business number (ABN, ACN or foreign registration number)
• primary contact and the administrator of the profile
• a business description which includes:
  • capabilities
  • certifications
  • specialisations
  • this section is important as buyers use it in their pre-market searches and analyses)
• select the categories of interest
• upload the completed application form (this can be submitted as a qualification item)
• upload current and valid insurance certificates (these can be submitted as compliance items).

Step 5: Application review process

Applications are reviewed within two business days.

Additional information may be requested.

Suppliers will be advised of the result of an application.

Approved suppliers are prequalified and can start providing services as requested.

Registration and application questions can be emailed to: it.infrastructure@dpc.vic.gov.au

Step 6: Invitation process

Buyers will:

• review the register
• select suitable suppliers.

Suppliers will receive a notification inviting them to review the buyer’s request.

Step 7: Engagement process

The purchase order confirms the contract between the buyer and the supplier.

The buyer will prepare the purchase order. A purchase order must be signed by both buyer and supplier for each purchase.

Step 8: Update supplier profile

Suppliers must update the businesses profiles on the procurement platform, including:

• contact details
• insurance certificates of currency.

Suppliers may change the categories of service.

Failure to keep profile information and documentation updated may result in removal from the register.

Conditions of membership to this register

Suppliers must read and accept the IT Infrastructure Prequalification Terms (Attachment E of the application form).

Completion and submission of the application form is confirmation that the supplier has read and accepted the Prequalification Terms.